The personal information about you and any other person mentioned in your report will be held, stored, used and disclosed by us solely for the following purposes and in the following ways:
- To keep a record of your report
- To enable us to contact you to acknowledge your report and to provide information and possible referrals to support services
- Where appropriate, to enable us to commence a misconduct assessment and investigation under a UNSW Procedure in relation to a current UNSW staff member or student
- Where appropriate and necessary, to report to the Police or to a NSW Government agency such as the Department of Family & Community Services
- To enable us to understand and respond to the risk of sexual misconduct at UNSW.
By "personal information" we mean information that names a person, or from which the identity of a person can be worked out.
Data collected through the portal will also be aggregated and may be published by UNSW in internal reports to assist UNSW to identify areas or activities of heightened risk and take measures to reduce the incidence of sexual misconduct at UNSW. Aggregated information does not identify individuals and does not include personal information.
PRIVACY COLLECTION NOTICE
Where you have provided your name or names of other individuals in this report, all information concerning yourself and the named individuals is personal information for the purposes of the Privacy and Personal Information Protection Act 1998 (NSW).
The University is collecting this personal information from you for the purpose of providing support services, letting you know what options are available, and for taking such actions it considers necessary. The privacy and confidentiality of the personal information collected will be respected, however the University may disclose personal information to lessen or prevent a serious and imminent threat to the life or health of any individual. In addition, where the University has reasonable grounds to believe a criminal offence has been committed then personal information may be disclosed to the appropriate law enforcement agency. Personal information may also be disclosed when the University is authorised or required by law to disclose such information e.g. if the University becomes aware of a serious crime in New South Wales, or receives a Court order requiring disclosure.
Personal information collected about individuals other than yourself and without their consent can only be used by the University in accordance with University policies or procedures (e.g. Student Misconduct Procedure, Student Complaint Procedure etc.).
The following UNSW staff will have access to the information provided in your report:
- selected staff within the Office of the Deputy Vice-Chancellor Inclusion and Diversity and
- UNSW Response team members who provide triaging for the reports (this is a small team of less than 5 people who are personally selected by the DVC Inclusion and Diversity).
Depending on the nature of the incident the report may be directed to a responsible business unit contact for follow up. Such other business unit contacts include:
- Head of Counselling and Psychological Services,
- Director of Health Services,
- Director of Student Integrity,
- Employee Relations Manager in HR
The supply of your personal information is voluntary, however the University may not be able to provide the appropriate service, or take the any actions, unless you supply this personal information.
All individuals named in a report submitted to this portal will have the right of access to personal information held about them by the University and the right to request correction and amendment of it.
The University handles personal information in accordance with the UNSW Privacy Management Plan, which is available from https://www.legal.unsw.edu.au/compliance/privacy/mgtplan.html.