Using the Media Collection Activity

A media collection resource in Moodle is very similar to a Moodle lightbox gallery, except that it is more flexible, allowing audio and video items to be added to galleries as well as images. Instructors can also use this tool as an activity, which students can use to create and contribute to assessable galleries.

A media collection in Moodle: this collection contains 2 galleries, and has been made available
for students to add more galleries.

View a gallery within a Media Collection

To view a gallery within a Media Collection:

  1. On the course home page, click the media collection's link.



  2. Click the gallery that you want to view.



  3. Navigate through the items in the gallery using the scrolling arrows on either side of the gallery display.



  4. Click any item to open it in a pop-up window, where you can Like it, leave a note in the Comments box, continue clicking through the images or view the item at full size by clicking the View full size image icon .



  5. Click the Close icon  to return to the media collection's main page.

Comment on a gallery

To comment on a gallery:

  1. Open the gallery.
  2. Click Comments below the items in the gallery.



  3. Enter your comment in the Comments box and click Save comment. Your comment will display below the gallery items.



  4. To delete your comment, click the X at the right of the comment.

Note: Comments on individual media items can be made using the Media Comments feature.

Create a gallery and add an item to it

You may need to create a gallery within a collection, before you can upload an image, video or other file. (Your instructor determines which type of files you are allowed to add to a gallery.)

To create a gallery within a media collection:

  1. On the course home page, click the media collection link.
  2. On the collection's home page, click Add a gallery.

    Add a gallery

  3. On the resulting page:
      • Click Expand all.
      • In the General section enter a Gallery name.
      • Choose a mode:
        • theBox galleries allow you to upload your own items
        • YouTube galleries allow you to search for and choose videos already existing in YouTube to add to the gallery.
      • Make selections regarding this individual Gallery display (Carousel or Grid) and its dates of Visibility (to instructors and to others). If you will be submitting the gallery only to your teacher as part of an assessment, leave the Enable check box for Visible to others unselected.
      • Click Save changes. Your empty gallery will display on the collection's galleries page. Go to the following set of instructions to add items to the new gallery.

    Create gallery

To add an item to your new gallery (theBox mode galleries):

  1. On the course home page, click the media collection's link.
  2. In the collection's galleries page, click the Edit icon  for the gallery you want to begin adding items to.
  3. On the gallery's home page, click Add an item. (Note the other choices you have here, including to Add items in bulk - this allows you to add multiple files in a single operation - see the instructions later on this page.)
  4. On the resulting page, click Expand all, then in the General section:
      • Enter a Caption for the item, which will display as you specified in step 4.
      • Add any Description necessary.
      • Specify whether you want this item to display yet (Item display) and whether you want to Use as thumbnail for the gallery.
      • Under Content click Choose a file...
      • Drag and drop your file into the window or click Select your file to browse and pick your file.
      • Choose the proper Copyright setting for the image.
      • Click the Save button.

    Drag and drop file

  5. Enter any tags for the item you just uploaded.
  6. In the Advanced section, complete all the relevant fields.
  7. Click Save changes. The item displays with its thumbnail and caption on the galleries page.

Add items to a gallery in bulk

Uploading in bulk to theBox mode galleries

Uploading files in bulk to theBox mode galleries is only recommended when all files you are uploading have the same copyright setting.

To upload bulk items to a theBox mode gallery:

  1. On the collection's galleries page, click the Edit icon  for the gallery you want to add items to.
  2. On the gallery's page, click Add items in bulk.
  3. Choose the Copyright setting.
  4. On the Add items in bulk page, at Content, either drag and drop files into the box or click Choose a file, and browse and upload the files using theFile picker (CTRL or Shift select to choose multiple files).
  5. Click the Save button.

Your teacher may have limited the number of files you can upload. If they have, and you have reached that limit, the two Add links below the items in the gallery will be replaced by the message Maximum number of items added. If the last upload was a bulk upload, any files above the maximum number will not be transferred from the zip file.

Add supporting files to a media gallery and view them

Users can upload supporting documents such as a Word or PDF file that describes the work(s) being submitted.  These documents will be listed in the carousel or thumbnail view page.

To add supporting files:

  1. On the course home page, click the media collection's link.



  2. In the collection page, click the Edit icon for the gallery you want to begin adding items to.



  3. On the gallery's home page, click Add an item. (Note the other choices you have here, including to create a Sample gallery.)



  4. On the resulting page, in the General section:
      • Enter a Caption (title) for the supporting file.
      • Add any Description necessary.
      • For Item display and Use as thumbnail, choose No
      • Drag and drop a Content file or click Choose a file and browse for a file.



  5. In the Advanced section, complete all the relevant fields.



  6. Click Save changes. The item displays with its thumbnail and caption on the galleries page.



To view supporting files:

  1. On the course home page, click the media collection's link.



  2. On the collection page, click a gallery to view.



  3. Supporting files are listed below the carousel or thumbnail view.

Export a gallery

You can export selected files or your whole gallery as a zip file.

  1. Open the gallery you want to export.
  2. Click Export gallery.



  3. On the Export gallery page, click Complete gallery, or select the individual items' check boxes to download. Click Download.



  4. Save the zip file on your computer.

Submit a media collection as an assignment

Submit via the Media Collection

  1. You can only submit one gallery per assignment, so make sure that all the content you want to submit (images, audio files or video files) is contained in one gallery.
  2. On the course home page, click the media collection link.
  3. On the media collection page, click Submit Assignment.



  4. On the edit submission page, acknowledge the declaration and choose the gallery you wish to submit in the Gallery section.

    Acknowledge declaration and choose gallery

  5. If your instructor has allowed you to add files or text as part of your assessment, open the File submissions and/or Online text sections and add this material.
  6. Click Save changes. The Submission status page displays.

Submit via the Assignment link

  1. You can only submit one gallery per assignment, so make sure that all the content you want to submit (images, audio files or video files) is contained in one gallery.
  2. On the course home page, click the assignment link.



  3. On the assignment submission page, click Add Submission.



  4. On the Edit submission page, in the Media collection section, select the Gallery you wish to submit.



  5. If your instructor has allowed you to add files or text as part of your assessment, open the File submissions and/or Online text sections and add this material.
  6. Click Save changes. The Submission status page displays.
  7. If you need to add comments about your submission, click Submission comments, enter your comment in the Comments box and click Save comment.



  8. Click Submit assignment.



  9. Select the check box for the appropriate declaration of originality, and click Continue. The Submission status page displays, with a Submission status of Submitted for grading.