Research Candidate Enrolment

What's changed?

Higher Degree Research candidates (HDR) are now required to complete enrolment online through myUNSW for all 4 terms of the year, Summer Term, Term 1, Term 2 and Term 3. You can find the HDR Term key dates online.

HDR candidates can login to myUNSW to select thesis courses for all available terms of each year by following the instructions below.

Enrolment will be possible from October 2020 through to December 16 2020. All research candidates need to enrol by the deadline to ensure that their active research enrolment does not lapse.

How do I start?

Follow the instructions below to select your recommended courses for each of the available terms and then confirm your enrolment.


Selecting courses

Follow the screenshots below, or access the full PDF step-by-step guide.

1. Select your recommended courses

a) Logon to the Update Enrolment section on myUNSW.

Login to myUNSW using your zID (e.g. z1234567) and your UNSW password. 

If you are having trouble logging in to myUNSW, contact IT Service Centre for help, or use the online Identity Manager to rest your password.

b) Select your research program for the upcoming year from the list and click Update Enrolment. You will need to read and agree to the Terms and Conditions.

The Course Enrolment page will display. View the different parts of the page that you will use to enrol.

If you can't see your program details for the upcoming year, contact The Nucleus: Student Hub for help.

c) Select a term, starting with Summer Term 2020. Click Recommended Courses to automatically show your required courses.

d) Tick the check box for your course and click Select Course.

This is not the end of enrolment. If you do not complete Step 2, you will not complete your enrolment.

2. Confirm your Enrolment

a) Continuing from Step 1, click Select Classes.

b) Select your course and click Select Classes again.

c) Tick the check box for your course, then click Confirm Enrolment Request.

d) Click Submit Enrolment Request.

Success!

You may see an error regarding Repeat Enrolment, but don't worry as thesis courses are not subject to this policy.

If you run into any other errors, please check the FAQs below before contacting the candidature management officers at the GRS, or The Nucleus: Student Hub.

You need to enrol in all available research thesis courses for your program by 16 December 2019. If you do not enrol by the deadline, your candidature is at risk of lapsing.


Frequently asked questions

Where do I go for help?

Contact The Nucleus: Student Hub for help with the myUNSW enrolment process.

The candidature management officers at the Graduate Research School are available to help with any questions or concerns you may have with how these changes impact your research and candidature at UNSW.

How do I drop or swap a course?

HDR candidates are not able to drop or swap courses using the online enrolment system.
If you want to drop your enrolment you will need to apply for official Program Leave.
If you believe you have enrolled in the wrong course, please contact your candidature management officer at the GRS for help.

Do I have to enrol in Summer Term?

Yes, the Summer Term is one of the four terms that make up the HDR calendar.

All HDR candidates are required to maintain constant enrolment unless on approved Program Leave.

Do I have to enrol in all eligible terms?

Yes, you should enrol in all available terms that appear for you on myUNSW.

  • If you do not want to enrol in one or more terms, you need to apply for Program Leave through the Graduate Research Information System (GRIS).
  • If you are in your final year of your research degree and submit your thesis, the GRS will remove any future enrolment for you.

Any variation to candidature must be submitted through GRIS.

I want to take program leave; do I need to enrol?

If you want to take program leave in the upcoming term you will need to apply for program leave through the Graduate Research Information System (GRIS)

What is the last date to enrol?

HDR candidates are required to clarify their enrolment status by the Term Start Date.

If you do not clarify your status your candidature may be considered lapsed, and you will have until the census date of the term to clarify your enrolment details. All dates can be found in the HDR Academic Calendar.

Why can't I enrol?

You may have an enrolment block. Check your myUNSW home page for notifications. 

The enrolment block may be because of an outstanding library fine, outstanding tuition fees, or unpaid Student Services and Amenities Fees (SSAF).

How do I enrol if I am returning from leave?

You will need to follow the instructions under the ‘Selecting Courses’ section above. If you need any further assistance, contact your Faculty candidature management officer.

Why can't I see all four terms when I try to enrol?

Prior to the start of Summer Term each year, you will be eligible to enrol in as many as four terms for the upcoming academic year. If you can see less than four terms, it is likely because you will reach the maximum enrolment at some point in that year (four years PhD or two years Masters).

If you want advice on the overtime enrolment process, or want any further clarification, please get in contact with your Candidature Management Officer at the GRS.

How do I enrol in coursework?

Coursework enrolment is processed by the Graduate Research School. You should contact your Faculty or School in regard to requesting coursework or coursework requirements.

I have approved overtime enrolment, do I enrol online?

No, the Graduate Research School manage all overtime enrolment. The GRS will enrol you in the terms that you have been approved for overtime enrolment.

My scholarship has ended, and I am planning on submitting my thesis before the census date; do I need to enrol?

Yes, you should enrol even if you plan to submit your thesis by the census date. If you do submit your thesis by the census date of the term, your enrolment for that term and any future terms will be dropped and you will not be liable for fees.