Staff Editorial Instructions

The purpose is to provide students, staff, parents and supporters of students, education partners and the wider community with user friendly access to information and services for current students in one gateway. The site provides advanced granular content management functionality enabling staff to directly update information about the services and opportunities their departments offer for students. Google analytics, link and spell check reporting and web form feedback mechanisms are also available.

This site exists to provide access to public facing landing pages with permanent vanity URLs (such as student.unsw.edu.au/calendar) that enable user friendly access via Google, hyperlinks in course materials, EDM, POS, Social media and bookmarking without requiring users to log in.

These landing pages can then be used to deep-link students directly to and from personalised portal services (for example Enrolment Appointments in myUNSW). Portals are great for providing personalisation and protecting IP but if the content is not personalised or there is no IP concerns, then placing content in a portal makes the information more difficult to find and reduces accessibility. UNSW has a large number of portals which the current student website is able to contextualise with public facing information.

Most traffic to the site is via Google. There is so much information and services that it is often easier to find information via Google than to navigate through layers of website navigation. Without these public facing pages:

• Content would not be findable via Google.
• Students would receive an email link would need to log in for read it.
• Users would be more reliant on navigation within the site.
• Services within portals would be more difficult to find without "deep-links" from the current student site.

Making the content publicly accessible also ensures:

• Students in Moodle don't need to log in to yet another portal for basic information.
• Students browsing information on their phones can find information via Google and don't need to remember their password.
• Parents of undergraduate international students (who don't have passwords) can find out more about university systems, services and processes.
• Students who have forgotten their password, students on study leave or past students can still access most general information without login.
• Students with disability don't need to log in for all information.

Here a list of some of the portals used at UNSW:

• Moodle
• myUNSW
• Email / Office 365
• myLibrary
• Universe mobile app
• Careers portal
• Identity management service
• IT service desk
• myIT mobile app
• myExperience survey tool
• myAccess
• NavigateMe
• Booking tools

Log in at https://student.unsw.edu.au/user
using your Staff ID and password.

A link to the login page is also accessible via the site feedback form's Information for staff toggle https://student.unsw.edu.au/node/663.

I can't log in. What should I do?

If your editorial access has not yet been set up, email d.horsley@unsw.edu.au

If your editorial access has been set up but you can't log in:

• Check if your login access to myUNSW is working. If you can’t log in to myUNSW, you might need to change or reset your password.
• If you can log in to myUNSW but not to this Current Student website, delete your web browser’s cache and then try your login again.
• Try another web browser such as Chrome or Firefox.

Please email d.horsley@unsw.edu.au if you continue to encounter access issues.

Edit access enables you to create web pages, web forms, news/notices, key dates, events, quicklinks and toggles (accordion page sections that can be expanded and collapsed).

You can also upload images, create document links and embed videos.

Please email d.horsley@unsw.edu.au if you would like tips and training on:

• Log in,
• Bookmarking,
• Key board shortcuts,
• Creating content,
• Adding accordion =/- toggles,
• Uploading files,
• Adding pages to navigation etc.

Here you can find additional instructions for the Global Education Office:

• How to remove a global partner
• How to edit information sessions
• Create a global notice
• Editorial image template in PowerPoint - for images that don't fit properly.

In compliance with NSW State Records, we archive rather than delete information from the Current Student website. Archiving ensures that the information is no longer publicly accessible but can be retrieved if required.

Archive a News notice or an Event

As an editor of the Current Student website, you can archive News notices and Events you control as follows:

1. Log in to the Current Student website as a user.
2. Open the required page.
3. Click Moderate > Unpublish.

Archive a Page

1. Log in to the Current Student website as a user.
2. Open the required page.
3. Create a new draft of the page, replacing the outdated information with the statement, "The information on this page is no longer current and has been archived."
4. Save the new draft and publish it.
5. Email the Webmaster (d.horsley@unsw.edu.au) advising that the page needs to be archived. The Webmaster will archive the page and ensure that all broken links to the archived page are removed.

If you need assistance please contact the DVC Academic's Divisional Webmaster:

David Horsley

email d.horsley@unsw.edu.au

phone extension 56219

Location maps on Google:

• Careers and Employment
• Central Lecture Block
• Sir John Clancy Auditorium 
• Commerce Courtyard
• Gate 9 Kensington Campus
• John Goodsell Building
• John Niland Scientia Building
• Quadrangle Lawn
• The Hub
• Tyree Energy Technologies Building